Career Opportunities with ACCO

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Billing Coordinator

Location: San Leandro , CA

ACCO Engineered Systems has been annually recognized by a national industry magazine as one of the top-10 specialty contractors in the United States, and the leader in its mechanical contracting field for the Western United States. We have a diverse environment of skilled professionals - field construction workers, engineering, project managers, service technicians, and supporting staff - who collaborate together and make ACCO an engaging place to work.

We are looking for a temporary Billing Coordinator – Northern Region to join our San Leandro, CA office!


Under the direct supervision of the Assistant Operation’s Manager, this position will be responsible for the accurate costing and billing of service repairs and quoted work for different geographical areas. 

  • Using the provided reports will identify completed quoted jobs and prepare them for invoicing.
  • Responsible for preparing and billing all jobs for select few high profile customers.
  • Billing: All jobs and work orders must be reviewed for completeness, including a description of the material used, accurate costs and sale prices, equipment serviced and work performed.  Full and accurate descriptions of work performed must be entered for each order prior to invoicing. Grammar and spelling must be verified and accurate. 
  • Billing batches are reviewed by management prior to being posted and sent to the customer. 
  • Provide and review billing reports with Service sales personnel, field manager, field supervisors and/or technicians to ensure billing is processed accurately and timely.
  • On a weekly basis review all Northern California service call WIP (work in progress) with provided reports.
  • Credits and rebills: Credits and rebills may need to be processed for various reasons including previous billing errors, scopes of work covered under warranty or another contract, etc.
  • Mail, email and/or process invoices through online portals.
  • Develop and maintain customer relationships
  • Update and maintain database master files. 
  • Any other duties and responsibilities as assigned by the Billing and Dispatch Supervisor.


  • 1-2 years of computerized billing and data entry with systems such as Great Plains or similar electronic invoicing system.
  • Comfortable with Microsoft Windows environment including Excel and Word.
  • Analytical and problem-solving skills
  • A driven self-starter with a strong work ethic that can take the lead on initiatives and follow-through on commitments.
  • Detailed oriented, ability to multitask and possesses great organizational abilities.
  • Excellent writing and verbal communication skills.

Additional Skills/Abilities Preferred, but Not Required:

  • Construction industry experience is highly desirable.
  • Knowledge and familiarity of the WennSoft database program is a plus.

Our ideal person will have all these in addition to everything listed above:

  • Adaptability/Flexibility
  • Organizing/Executing
  • Effective Communication
  • Customer Service
  • Analyzing/Interpreting
  • Supporting/Cooperating

This individual must be a responsible person and regular attendance is required.  This is a temporary position Monday through Friday beginning between 7:00 am and 8:00 am and ending between 4:00 pm and 5:00 pm, with one hour for lunch.  Eight hours per day is required and other occasional overtime may be necessary.

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